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PreemptiveIntelBusiness Systems

Planned product · In development

Documents Archiving Solution

Files, records, search and compliance in one secure place.

Let's talk

Planned: digital filing and folder trees, bulk scanning and indexing, metadata tagging, version control, role-based access permissions, audit trails, document retention schedules, and secure sharing. OCR text recognition, digital signatures, and automated backup are optional modules. The screens shown are concepts, and customization is available as per the client's needs.

What it covers

  • Digital filing and folder trees
  • Bulk scanning, indexing and metadata tagging
  • Version control and role-based access
  • Audit trails and retention schedules
  • Secure sharing, with optional OCR, signatures and backup

Built for

Organisations that keep large volumes of files and records and must find them, protect them and prove who touched them.

Screens on this site are illustrations with invented sample data. Tax rules and e-invoicing support are being verified with qualified advisers and official sources. Nothing here is a statement of filed or certified compliance.

archive / folders (concept)
Contracts
Invoices
Policies
HR files
Contract 0412v3Retain to 2032
Contract 0398v1Retain to 2031
Contract 0377v2Review due
All projectsIdentity Management SystemAll projectsWarehouse Management System

Key screens

archive / folders and files (concept)
RecordTypeVersionRetain until
Contract 0412Contractv32032
Invoice 2208Invoicev12031
Policy 07Policyv5Permanent
archive / scan and index (concept)
1Scan
2Index
3Tag
4File
Batch 14 · 120 pagesIndexing
Batch 13 · 86 pagesFiled
archive / access and audit (concept)
User A opened Contract 0412Logged
User B shared Policy 07 (expires in 7 days)Secure link
Retention due for Invoice 1190Review

Illustrations with invented sample data. Screens are customised to each client.

How we would build it

  1. 01

    Listen

    We learn how your work runs today: who does what, with which files and rules.

  2. 02

    Design

    You see screens and a fixed scope with a plan and a price before we build.

  3. 03

    Build

    We deliver in short stages with live demos, so you steer as it takes shape.

  4. 04

    Support

    We deploy, train your team, and stay for fixes and the next improvements.

How do you price a project?

After the design step you receive a fixed scope, a plan and a price. Work outside that scope is quoted separately, before it starts.

Who owns the system and the data?

You own your data. Ownership and licensing of the code are agreed in writing before work starts.

What happens after launch?

We deploy, train your team and stay available for fixes and improvements, under a support arrangement agreed up front.

Contact

Have a workflow that needs a system?

Describe how it runs today. We will reply with questions and a proposed next step.

Start the conversation